Code of Conduct

Our Employee Code of Conduct company policy outlines our expectations regarding employees’ behavior towards their colleagues, supervisors and overall organization. We promote freedom of expression and open communication. But we expect all employees to follow our code of conduct. They should avoid offending, participating in serious disputes and disrupting our workplace. We also expect them to foster a well-organized, respectful and collaborative environment.

This policy applies to all our employees regardless of employment agreement or rank.

1. Honesty and Integrity: We put honesty and integrity first in all our actions. All our employees are expected to follow high level of integrity in all the communications internally and with outside parties. We exercise this philosophy in the services we provide to customers.
2. Equal Opportunity: The company is an equal employment opportunity employer. Employment opportunities are based on merit regardless of race, color, sex, religion, national origin, age, disability or other legally protected status. This Principle applies to all aspects of the employment relationship, including recruiting, hiring, training, work assignment, promotion, transfer, termination, and wage and salary administration.
3. Competition: We respect fair competition. Employees are prohibited from performing any acts of unfair competitions such as
   1. Utilizing the function held, misappropriating clients of the company
   2. Attracting employees of the company to set up a competing company and capture the customers of existing company
   3. Any action which can harm interest of company and client.
   4. Our employees are prohibited to fix rates with competition, disclosing technical details, accepting duplicate contracts
4. Anti-Corruption: The Company has zero tolerance for corruption. All employees must never offer to provide anything of value directly or indirectly to government officials and business partners to secure an undue advantage. The company prohibits payment, offers of payment as well as anything of value directly or indirectly with the purpose of influencing or obtaining undue business or personal advantage. Third parties will only be contracted to perform tasks which aid business interests provided: fees to be paid are reasonable; all arrangements are clearly documented; arrangements are in compliance with company’s policies
5. Bribery & Kickbacks: The Company has zero tolerance for corruption. All employees must not tolerate, engage or promote any action or form of bribery or kickbacks. Here are few points to keep in mind in regards to bribery and kickbacks
   1. Bribery is offering or giving something of value in order to improperly influence the recipient’s actions. Bribery is illegal everywhere Proximous does business, and the consequences for offering or accepting a bribe are severe. Employee may never offer, authorize, give, promise, or accept any form of a bribe, extortion payment, improper payment, gift, or benefit while working at Proximous
   2. A kickback is the return of a sum paid (or due to be paid) as a reward for fostering a business arrangement. Accepting or offering a kickback violates this code of conduct.
      If you believe bribery or kickback practices are occurring within our organization, report your concerns to Proximous immediately.
6. Third Party Agreements: Individuals are prohibited from engaging in any activity which violates the agreement between parties. Disclosing confidential information and/or trade secretes directly or indirectly to outside parties is strictly prohibited.The Company does not condone activities that seek to gain an unfair competitive advantage. No individual may engage in any activity which violates any valid restrictive agreements entered into by that individual for the benefit of a third party, and no individual may, directly or indirectly, use or disclose any confidential information or trade secrets of a third party that the individual obtained while employed by or associated with such third party.
7. Financial Reporting: Company is transparent in recording financial transactions. All the transactions are duly recorded complying with GAAP (Generally accepted accounting principles). Entering false or misleading transactions in the books is prohibited. No one is allowed to engage in any such fraudulent activity. If someone is found to have been misinterpreting the transactions, he/she will be held responsible and duly reported to the authorities. Unrecorded funds or assets are not to be used for the company purpose.
8. Acceptance of Advances: Company staff is prohibited to accept any gifts or advantages from any person who has business dealings with the co. This includes clients, suppliers, and contractors. Any such advances should be disclosed with the management.Gifts offered to the staff in the official capacity by outside party should be duly reported and need permission from management. By default, if any gift /advance offered to the employee are against the company interest, it should not be accepted.
9. Conflict of Interest: When “private interest” of the staff interferes with interest of company conflict arises. Private interest pertains to personal and financial interest of the employee and/or their family and/or personal affiliates, friends, clubs, societies or any person they are obligated to.Employees are prohibited to use their official position to benefit themselves or their affiliates. Employees need to avoid any such situation where they may get involved in this conflict.
10. Misuse of Official Position: An employee who misuses their official position for personal gains or to favor their relatives or friends is liable to disciplinary action or even prosecution. Examples include leaking information, selecting supplier as a favor.
11. Classified Information: Misusing classified information for personal or financial gain is not allowed. Proper practices should be used to protect such information within the company. Disclosing the information for monetary rewards, or unauthorized disclosure of personal information can result in breach of code.
12. Company Property: Any company property assigned to the staff for official use should be properly recorded. Any misappropriation or resale of such property is prohibited.
13. Outside Employment: Employees who accept outside work, should make sure they abide by company and employment laws.
14. Code Compliance: Staff has personal responsibility to follow this Code of Conduct in detail. Any questions or concerns from staff about the code of conduct need to be properly addressed.
15. Reporting: Employees are responsible to properly report any code violation to their superiors and the management.